Team Registration

NOTE: School teams playing out of the high school season of play are required to register with Basketball BC as a "club team" to be in compliance with the BC School Sports Handbook (SECTION 420.0 SEASONS OF PLAY, specifically 426.0 Playing Outside the Season of Play and 427.0.  Failure to do so may result in penalties assessed by BC School Sports outlined in 434.0 Season of Play Penalties, 435.0 - 437.0.

MEMBERSHIP SEASON: APRIL 1 TO MARCH 31
2020-21 Team Registration is closed until further notice

TEAM REGISTRATION FEE: $0

All team members (athletes & coaches) registered to a "Team" must have valid Basketball BC Memberships.  For those athletes or coaches who do not have a valid membership, the $15 membership per athlete/coach will be charged with the Team Registration.  

Membership for registered team members (athletes and coaches) includes comprehensive insurance coverage (Sport Liablity and Sport Accident) when playing on or coaching a team registered with Basketball BC during training and comptetive events sanctioned by Basketball BC (in Canada) that use certified officials.

NOTE:
  • the "Club" or "Club Team" is not a member of Basketball BC and is not covered by Basketball BC's insurance coverage.  The athletes and coaches registered to the "Team" are covered under Basketball BC's policy.  All insurance is subject to the limitations of the policy.
  • Teams registered for only specific events (Metro League, Club Championships, etc) are only covered for those events.

BASKETBALL BC MEMBERSHIP PROGRAM
INSURANCE INFORMATION

REGISTERED TEAM LIST 2020-21

Please allow up to a week (from registration) for your team to appear on the Registered Team list.  The Registered Team list includes only teams registered through the Team Registration.  It does not include teams registered through other event registrations (ie. Club Championships and Metro League).


Registration Information

TEAM REGISTRATION: ONLINE ONLY  REGISTRATION IS CLOSED UNTIL FURTHER NOTICE

HOW TO REGISTER MY TEAM?

ONLINE REGISTRATION PREPARATION

To complete the Team Registration, you will need the following information for your coach(es) and players:
  •  first name
  •  last name
  •  DOB
  •  Gender
  • phone number (coaches only)
  •  postal code
  •  email address

Please ensure that the first name, last name, and DOB are accurate.  If there is an existing athlete/coach account, this information is used to find the account.

Downloadable roster form to help you gather player information. Rosters do not need to be submitted to Basketball BC.

TEAM REGISTRATION INSTRUCTIONS
  • Event Information
    • provides event information
    • enter the information or choose from the dropdown (where required)
  • Coaching Staff - when you enter the first name, last name, and DOB (YYYY-MM-DD format or use the calendar – make sure you check the year if you use the calendar), you will get a system popup:
    • No Matching Participant Record Found – the system did not find a participant match
      • click OK and enter the remaining required information
    • One Matching Participant Record Found – the system found a participant match
      • click OK if this is the correct person
      • the system will auto fill some of the required fields (DO NOT CHANGE ANY OF THE AUTO FILLED INFORMATION)
      • enter any missing information
    • Multiple Matching Participants Records Found – the system found more than one participant match
      • select the correct person and click OK
      • the system will auto fill some of the required fields (DO NOT CHANGE ANY OF THE AUTO FILLED INFORMATION)
      • enter any missing information
  • Team Contact information – the team contact can be coaching or non-coaching staff – for coaching staff, choose from the dropdown
  • Player Information – see Coaching Staff above
  • Program Information - select the program/event
  • Policies - read waivers and policies
    • acknowledge reading waivers/policies and provide consent by providing name where indicated on page
  • "opt in" if you want to receive email communication from Basketball BC.  If you do not consent but later change your mind, you can subscribe using the instructions on the confirmation email.  Basketball BC cannot add anyone to the email subscription list.  
  • Note: PLAYERS AND STAFF REGISTERED TO THIS TEAM WILL AUTOMATICALLY BE OPTED IN TO RECEIVE EMAIL COMMUNICATION FROM BASKETBALL BC – you as the team contact are providing consent to this on their behalf.
  • When all required information has been entered, click Submit Team Registration
  • Confirm Team Info – confirm information entered and event/program selected
    • to correct any information or event/program selected – click “back arrow” on your browser to go to the previous page
    • if information and event/program selected is correct – click Confirm
  • Payment – enter your credit card information - click Submit 

‚ÄčRegistration is complete once payment is processed.  A registration payment confirmation is sent by email from the registration system.


 

HOW TO ADD/EDIT MY ROSTER?
To add a player or coach to a team:
  •  Login to account (head coach or main contact – person who registered the team) 
  •  Click on the REGISTRATION INFO tab
  •  Click on EDIT TEAM INFORMATION
  •  Enter the player or coach first name, last name, and DOB in the boxes at the bottom of the player/coach listing using the TAB key to move to the next box – DOB format is YYYY-MM-DD or use the calendar – after the DOB entry, you will get a popup box:
    • No Matching Participant Record Found – the system did not find a participant match
      • click OK and enter the remaining required information
    • One Matching Participant Record Found – the system found a participant match
      • click OK if this is the correct person
      • the system will auto fill some of the required fields (DO NOT CHANGE ANY OF THE AUTO FILLED INFORMATION)
    • Multiple Matching Participants Records Found – the system found more than one participant match
      • select the correct person and click OK
      • the system will auto fill some of the required fields (DO NOT CHANGE ANY OF THE AUTO FILLED INFORMATION)
    • Click ADD PLAYER/COACH

You will only be charged for coaches and players who do not have the required Basketball BC Coach or Athlete membership in the system providing the information (first name, last name, DOB, and email address) matches the existing account.


 

REGISTRATION QUESTIONS/PROBLEMS


Certificate of Insurance (COI)

COI’s will only be sent as requested and only after full payment of membership fees.  
T
eams/organizations requesting a Certificate of Insurance (COI) MUST provide a minimum of 1 week’s lead time – the COI will include insured as requested by the member (i.e. a school, school district, municipality, etc) and will be faxed or emailed as requested. 
Additions to the COI must also be requested at least one week in advance. 
 

Note: Insurance coverage for teams is for the membership season, April 1 to March 31.

COI Contact: Basketball BC Information

Updated: March 6, 2020


REFUND POLICY

If you have paid for a program/event and are unable to attend, you must email Basketball BC to request a refund.  

The following policy will be applied to all refund requests.  If the request is within the policy, the refund will be processed to the credit card used in the online registration transaction.  Please allow 1-2 weeks for processing.
Basketball BC is not responsible for any loss of funds if notification is not provided and a refund is processed to an invalid or expired credit card. 
NOTE: Program fees cannot be transferred to another program

Player and coach memberships
  • No refund - player and coach memberships are NON-REFUNDABLE (exception - see Full Refund)
Player camps and Coaching clinics 
  • Refund less an administration fee - up to 5 days prior to the start of the program or event
  • No refund - within 5 days of start of the program/event 
  • No refund - for partial participation
POD Training/Centre for Performance
  • No refund after the start of program (exception - see Withdrawal Due to Injury)
Provincial Teams
  • Refund less an administration fee – if a replacement player is available to fill the vacant spot.  The refund will be equal to the fee less the sum of the cost of participation to date, cost of provincial team apparel, and an administration fee.
Team Events/Tournaments
  • Refund less an administration fee - up to 2 weeks before the start of the tournament or event.
Withdrawal Due to Injury (must provide a doctor’s note)
  • Partial refund MAY be considered on a case by case basis. An administration fee may still be assessed.
Administration Fee
  • The administration fee for all refunds will be assessed at 10% of the program/event registration fee 
Full Refund 
  • If there is a program change in date and/or time by BASKETABLL BC and registrant is not able to attend due to the change (valid for a up to a week of notice of change)
  • If a membership fee was purchased with the program registration (relates to program change above), as long as the membership was not used to register for another Basketball program/event

Refund request?
Contact:
 info@basketball.bc.ca